Posted: December 9th, 2014

memo and 1 letter

Summary is the most common and important writing mode across almost all types of professional writing.  Summaries are highly information-rich and serve the purpose of making information-based transactions efficient and manageable.  The strength of a summary rests in its ability to concisely convey the essential information of a longer document in an objective, and therefore immediately functional way.

Assignment:
*The overall conceit for the assignment is that you are working as an assistant conference organizer within your major field, compiling an official document detailing the presentations of participants at a large professional conference.  Your job is to create an abstract entry for one of the presentations, and then draft a letter to the author suggesting changes or providing feedback.

1) Select a technical article/document/essay from a journal/magazine/textbook or other professional source germane to your major field.  In this case, “technical” means “written by an expert in the field for others knowledgeable in that field, using a shared vocabulary”.  The article does not need to be extremely current, although you might use the occasion to do some research in an area useful to your other academic studies.  It will be helpful to find a work that is primary, that is, one wherein an author presents an original thesis rather than evaluates someone else’s.  Somewhere around 2-3,000 words (8-12 pages) is a fairly typical length for a professional article to evaluate, but a bit longer or shorter should work fine.

2) Create a summary abstract for the article, included in an internal memo to the primary conference organizer (i.e your boss) containing what you propose should be used as final “copy” in the conference brochure, around 400-600 words.  Use the summary principles we’ve discussed, and aim toward making the essential contents of the article clear to someone who has not read it in full.

3) Then, draft a professional letter of 250-500 words to the author of the article.  In the letter, provide positive feedback to the author about his/her article, and then provide suggestions for the presentation itself.  Tell the author what elements of the article attendees at your conference might be most interested in, and suggest any topics/elements of the article you think might be most conducive to discussion topics.  Be professional and courteous, but also as clear and precise in your suggestions as possible.

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